Recording: Manage Settings and Files

Whether you decide to automatically or manually record meetings, Zoom offers many meeting recordings options. Recording settings can be viewed and changed in the web portal by clicking on Settings in the left navigation menu, then clicking on the Recording tab.

If you have local recording enabled, recordings will save on your local device; additional settings appear when local recording is enabled.

If you have both local and cloud recordings enabled you will need to select either Record locally or to the Cloud when starting your recording in the live meeting.

Recording settings from the Zoom desktop client can also be accessed and enabled for specific devices, such as selecting a local destination for your recordings or other selections as seen below such as Display participants' names in the recording. This feature is enabled by default. If you want to disable this feature, unselect by clicking on the checkbox to the left of setting.

Cloud recordings save in TechConnect Zoom Cloud. Cloud recordings allow you to recognize and record up to 9 spotlighted participants in a meeting or webinar. Enabling Cloud storage allows for additional settings, such as generating a separate transcription file or audio file to save. There is the option of trimming and sharing the recording link with others. The more recording settings you have enabled can impact the time it takes for the files to process.

Please keep in mind, TechConnect Zoom Cloud storage is for short-term use. Delete Cloud recordings when they are no longer needed, or download recordings for alternate storage locations, then delete the recording from your account as a best practice.

Locate recording files

Log into the TechConnect Zoom Website Portal https://www.conferzoom.org/. 

1. Click Recordings in the left navigation menu. 
2. Click Cloud Recordings tab for meetings recorded to the Cloud. Click Local Recordings tab to view the locations of the saved recording files on the local device.

From within the desktop client:

1. Click Meetings in the top menu.
2. Click the Recorded tab.
3. Select the recording to view. A Cloud recording will list the viewable link. A local recording will provide the file location on your local device where the meeting was saved. 

Recording file formats

• MP4: Audio/Video file
• M4A: Audio-only file
• M3U: Playlist file to play all individual MP4 files (Windows only)
• TXT: In-meeting chat text file that is named chat.txt by default. A chat file saved locally will include chat messages sent to everyone in the meeting and any chat messages sent to or from the participant who saves the chat file.
• CC.VTT: Closed captioning text file for the cloud recording
• VTT: Audio transcription text file for the cloud recording

Edit Cloud recording

From within the TechConnect Zoom Website Portal:

1. Click Recordings in the left navigation menu. 
2. The default tab will open your Cloud Recordings. 
3. Click on the Topic of your meeting.

Edit the topic by clicking on the pencil icon next to the title. Trimming the video can be done by clicking on the scissors icon on the play menu.

To delete a recording, hover over the file types (speaker view, audio only, etc.) and click on the trash icon.

Recording share settings

If you have the cloud recording setting enabled, you will have specific share settings that you can designate for each recording. For instance, you can make your recordings downloadable to those you share your recording with or apply a password to your recordings for access.

From within the TechConnect Zoom Website Portal:

1. Select the recording topic you'd like to share.
2. Click the Share icon on the top right. A new window opens with settings for sharing. 
3. Make any changes that you see appropriate for this particular meeting recording.
4. Click Done on the bottom right of that window.

You can also copy the recording link information to share with others from this setting window. Click on Copy Sharing Information and paste into your sharing destination.