Canvas - TechConnect Zoom Instructor Guide: Meetings, Recordings & Reports

Use the TechConnect Zoom tool in Canvas to schedule class meetings, offering 1:1 appointment time, and more. Before proceeding, verify that your Canvas and Zoom emails match; if they do not, contact your Canvas admin. This article covers scheduling and managing meetings, including the integration of your Zoom Whiteboard and Zoom Docs. Recordings created from classes will download to the TechConnect tool, as well as the option to import a meeting or other recordings from your Zoom account.
 

Schedule a New Meeting

1. Select the course.
2. Click on TechConnect Zoom tool (or the name used by your college) in the navigation menu.   
3. Click Schedule a New Meeting.
4. Enter the scheduling details (the form is the same as when scheduling in your web portal account).
5.  The default settings in your web portal account apply to meetings scheduled in Canvas:  
   • The default setting for Meeting Summary can be changed to Lecture Summary in your portal account or on a per meeting basis when scheduling in Canvas.
   • Caution: Selecting Only authenticated users can join meetings requires students are signed into a Zoom account provisioned by your district; it is not necessary to join the class meeting.
   • Scheduling with Personal Meeting ID may cause Cloud Recordings to be associated with a different course, making it available to other students. The Personal Meeting Room is a 24/7/365 room; anyone with the ID could join at any time.  If you choose to use a Personal Meeting Room, we recommend using a password and/or Waiting Room to protect the meeting.
6. Click Save at the bottom of the scheduling form.     

Invite Others to Your Class Meeting 

After the meeting has been scheduled, follow these steps:

1. Click the Topic. 
2. Scroll down to Invite Attendees.
3. Copy the Join URL or Copy Meeting Invitation to send to the guest.

Add a Scheduled Meeting to Another Course

1. Copy the Meeting ID from the Upcoming Meetings tab.
2. Navigate to the second course, then follow the steps below to Import a Meeting.

Import a Meeting or Recording from Zoom into Canvas

Meetings or recordings created in your web portal Zoom account can be imported into the course, one at a time.   

1. Locate the meeting ID in your Zoom web portal account. 
2. In the Canvas course, click the ellipses on the top right.
3. Select Import meeting. 
4. Enter the Meeting ID (for the meeting or the recording). 
5. Click Import.
    
6. The meeting or recording will download within minutes to the course; refresh your page if needed.
   Note: The option 'All My Zoom Meetings/Recordings' will display everything in your portal account to all courses and will be visible to all students.

 Start a Meeting

The Upcoming Meetings tab displays all scheduled events.

1. Click Start to launch the meeting.
2. Or Delete the meeting.
3. Click the Topic to edit the event details.

Previous Meetings

All prior events appear on the Previous Meetings tab after the scheduled end time of the event.   

1. Click the Topic to use the event details as a template to reschedule.
2. Click Report to view or download the Meeting Report (attendance) or Poll Report for the event.

Recordings

Recordings will automatically download and appear on the Cloud Recordings tab after the meeting ends.  Recordings created outside of Canvas can be imported to the course (see steps above); local recordings reside on your desktop and cannot be imported to Zoom or Canvas.   

1. Click the Topic to view the recording.
2. Multiple file types may appear based on the recording settings in your web portal account.
3. Click Download to save a copy to your local computer. 
4. Click Share to capture a link to share outside of Canvas.
5. Publish allows the instructor to make the recording available to students; if the option is not available, contact your Canvas admin.  If Publish is not available, all recordings will be available by default.
6. Recording Analytics provide details for:
   • Number of views
   • Duration of viewing
   • Recording downloads.

Recording Analytics will display 'Guest' when a student views the recording.  For the student details to appear in the analytics you can edit the recording Sharing options from your portal account to require registration before the student can access the recording.    

 Zoom recordings created in Canvas will download into the course when processing completes. If the recording does not appear in Canvas, first verify the recording resides in your web portal account.

If the recording is available on the web portal:

1. Check your account Settings > Recording > Allow cloud recording sharing option is enabled.
2. Toggle the switch off and on to force synchronize Zoom to Canvas.

If the recording does not download after completing the above steps:

1. In your web portal Zoom account navigate to Recordings.
2. Locate the recording, click the ellipses on the right and select Delete to temporarily move the recording to the Trash. 
3. Follow the steps below to Recover a Deleted Recording.

After completing the above steps, sign out of Canvas and Zoom to refresh, then sign back in to verify the recoding status.
 

Recover a Deleted Recording

Recordings deleted in Canvas are automatically deleted from your Zoom account.  To recover a deleted recording, log into the web portal and follow the below steps:

1. Click on Recordings in the left navigation.
2. Click on Trash in the top right corner of your Cloud Recordings. 
3. Locate the deleted recording and click Recover.  
4. The recording will be restored in Zoom and Canvas.

Attendance Reports

To utilize reports, the Canvas setting for Attendance Grade Report must be enabled by your Canvas admin. In Previous Meetings, locate the session then click 'Report'.  This article explains the steps to configure the Attendance Report and sync attendance reports with the Canvas Gradebook.  There will be only one grade for each student.  If the student drops because of network issues, it will not count against their attendance; if the click 'Leave meeting' then it will count against the overall attendance.