ConferZoom Appointment Booking – Student Guide

ConferZoom Appointment Booking

Appointment Booking allows one-on-one appointments with an instructor or other educational provider for office hours, tutoring, counseling, and other private meeting options. The appointment slots appear and allow just one reservation for each appointment slot. Students or instructors can reserve an available appointment; only the teacher and student know who has booked the appointment.

1. Reserving an appointment slot

 Students can reserve their appointments. The student chooses the teacher they want to book the appointment with from the drop-down menu.

Once the student selects the teacher, the teacher’s available appointments appear.

Pick a time; slots showing Taken have already been reserved and are unavailable for students to book. Select your desired time and click on the (+) plus icon or click on the word - Available next to the time. A menu opens that allows students to enter the appointment topic, summarize the purpose of the appointment, and reserve the appointment.

The appointment appears in the student’s itinerary.

The session will be available for the teacher and that student only. Other students will not be able to see who booked the slot or access the session. Students will see that the slot is taken and unavailable for them to reserve.

2. Student View

Students see their booked appointments, other students’ “Taken” slots, appointment slots that have passed, and available slots still able to be reserved.

Students can click on the plus icon (+) to access more details about their scheduled meeting. Either the Join or Cancel Appointment button appears. The join button appears when the appointment meeting is ready to start.

3. Cancel Appointments

Students can cancel the meeting before the join button appears. Once the join button displays, students can join but not cancel the meeting. Students can cancel appointments before the join button appears by selecting Cancel Appointment; the options below appear. 

Students can cancel the appointment or make no change by going back.