ConferZoom Canvas Appointment Booking - Instructor Guide

ConferZoom Appointment Booking

Instructors can offer Appointment Booking for office hours, tutoring, counseling, and other private meeting options. Appointment Booking allows an instructor to have one-on-one appointments with students. Instructors offer slots for designated periods; each slot appears and allows just one reservation. Both the instructor and student can reserve available slots.

• Students or instructors can book one-on-one appointments.
• These are private meetings; only the instructor can see students' reserved appointments.                  

1. Appointment Booking

 Select Appointment Booking > Offer Slots

2. Schedule new appointment slots

Instructors select the frequency, time, days, dates, duration, and breaks between slots. Instructors can schedule for one class only or all their courses. Save your selections.

The available appointments appear.

3. Reserve Appointments for Students

Instructors can reserve available slots on behalf of their students. Select the desired time, click on the plus icon (+ ) next to the time, find the student from the drop-down menu, enter the appointment topic and purpose for the appointment, then click Reserve Appointment.

If the student’s name is not appearing on the “Student to reserve for” list, the student should click the Appointment Booking button in their student Canvas account. This will force the student’s name to populate to the “Student to reserve for” list.

4. Students can Reserve their own appointments

Students reserve their appointment by going to Appointment Booking in their Canvas Instance. They choose the teacher or TA assigned to the course from the drop-down menu (Book Appointment With).

Students can reserve an available appointment; booked appointment slots appear with the word Taken and are unavailable to be booked by the student. Only the teacher will know who has booked the appointment.

5. Instructors can Cancel Students’ appointments

Instructors see all booked appointments and available slots. They can drill down for more information about the meeting by selecting the plus icon (+) to get more details. The host button appears when the appointment is available to start. Prior to the host button appearing you have the option to prepare or cancel the appointment.                                             

Prepare allows you to enter your meeting before the start time to practice. The Prepare option will change to Join about 15 minutes before the start of the meeting. You can stay in the  meeting and the student can join you, you do not need to leave the practice session. The student can enter the practice session about 15 minutes before the meeting’s time. It is a good idea to enable a waiting room to avoid students entering your practice session before the actual start time of their scheduled meeting.

When selecting Cancel Appointment, the image below appears.

You can cancel the appointment or go back without making any changes.

6. Deleting the entire Appointment Block

When you click on Appointment Block, the eraser icon appears with the option to delete the meetings. The appointment block does not allow you to edit the scheduled meetings, just delete the entire block or delete selected appointments from within the appointment block.

You can delete the entire appointment block or uncheck the appointments you wish to keep. You can also go back without making any changes.