Share your screen, desktop, or other content during a meeting, even while your video is on.
- The host can set default options to disable participants ability to share or annotate on shared screens in their account Meeting settings.
- The options are can be changed on a per meeting basis during the live meeting using the
Security icon on the meeting toolbar.
- The host can give slide control to other participants.
- Start sharing after you have joined the meeting.
- Or, launch a meeting with shared screens already open.
The Share Screen button is located on the meeting tool bar, click to begin the process. The ^ icon opens a selection of who can share; this option is on a per meeting basis.
The Share window offers two selection options:
- Full desktop screen: When using 2 monitors they are identified as 'Screen1' or 'Screen2', only the content that is open on the selected Screen will be shared. Sharing a Screen allows flexibility to move between programs.
- Selecting a program(s): You may switch between selected programs in a single screen share. Hold the Shift key on macOS or the Ctrl key on Windows to select more than one application. Only the selected program(s) will be shared; to change to different program(s)
click on New Share.
- Control Slides Shared by another participant: Available in Microsoft PowerPoint, Office 365 PowerPoint, Google Slides, and Keynote. Begin sharing your slides in normal mode. Then, change your Slide Show Share Type settings to share in full screen presentation mode. Now, share your slides in presentation Mode.
- Selecting Whiteboard
- Selecting iPhone/iPad
- When sharing to breakout rooms, be sure to select Share to breakout rooms selection at the bottom of the screen before you click on Share button. This will allow the host or co-host to share their screen from the main session directly into all open breakout rooms. Any active shares in any breakout rooms will be interrupted for the host's/co-host's shared screen. Annotation or whiteboarding is saved before the host's shared content is viewed.
- PowerPoint as a Virtual Background
- Portion of a Screen
- Computer Audio - share audio from the computer without sharing screens.
- Content from a 2nd Camera
Advanced - Sharing Sound and Video
Share Video: Share and play video files directly into meeting. The Video option allows you to choose a video file, which will be opened by Zoom and played in the meeting as shared content.
Check the options on the bottom left of the Advanced tab:
- Share Sound: To share sound in video along with shared video.
- Optimize for video clip: To ensure the attendees have the best quality experience.
When you have clicked on the Share button on the bottom right of the Share Screen window, the sharing process is started. Once 80% of devices acknowledge receiving the shared screen, you will see a notification banner stating 'Participants can now see your screen' , or whatever you have chosen to share.
Annotation on Shared Screen
Annotation tools are available when Share Screen is launched. When sharing a Desktop/application, select Annotate on the menu to open the tool bar.
Enable the setting in your account; go to Settings > Meeting > In Meeting (Basic) >
Controlling Slides Shared by Another Participant
A presenter in a meeting or webinar can give slide control to other participants, so that others can control the progression of slides for the presenter or when they are presenting their portion of the presentation. This avoids the need to ask the presenter to change the slide when they are ready, interrupting the flow of the meeting and presentation. Slide control can be given to multiple participants in a meeting, or multiple panelists in a webinar. Available in Microsoft PowerPoint, Office 365 PowerPoint, Google Slides, and Keynote. Begin sharing your slides in normal mode. Then, change your Slide Show Share Type settings to share in full screen presentation mode. Now, share your slides in presentation Mode.
Enable the setting in your account; go to Settings > Meeting > In Meeting (Basic) > Slide Control
Assign Slide Control
- Start a meeting or webinar.
- Begin sharing a Keynote, PowerPoint, or Google Slides presentation.
- On the sharing toolbar, click Slide Control.
Note: This option will only be available when you are in presentation mode.
- Select one or more participants you wish to give slide control.
The slide control button will update with number of participants with slide control next to the icon.
After you’ve assigned slide control to a participant, they will retain slide control as long as you continue sharing. The slide controls will disappear if you exit presentation mode, but they will re-appear when you begin presenting again. You can revoke an individual’s access by clicking their name in the list, or revoke all access by clicking the Stop Slide Control button or stopping sharing completely.
Using Slide Control
When you’ve been given access to slide control and the presenter enters presentation mode, a banner notification will appear, informing you of the new access. The slide controls will appear just below the banner, in the bottom-left corner of the presentation view.
- Click the left arrow and right arrow buttons to move the presentation backwards or forwards.
- Alternatively, you can use the left and right buttons on your keyboard to move the presentation backwards or forwards.
Share Multiple Screens Simultaneously
Hosts using the Zoom desktop client can allow multiple participants share their screens simultaneously during a meeting. This can be useful for a real-time comparison of documents or other materials by participants. To make full use of this feature, enable the dual monitors option in the Zoom client settings.
Remote Support must be disabled for the host before the option appears as described in this article.
How to enable Simultaneous Screen Sharing
- Start your Zoom meeting as the host.
- To the right of the Share Screen button, click the upward arrow and then select Multiple participants can share simultaneously.
This allows multiple participants to share their screen at the same time.
Note: Participants using the Zoom mobile app can only share if no one else is sharing.
How to share screens at the same time
Any participants (including the host) using the Zoom desktop client can click Share Screen to begin sharing. Even if a someone is already sharing a screen, another participant can begin sharing.
Depending on their setup, participants will see the following:
- Participants using dual monitors can see the two most recently shared screens on each monitor.
- Participants using a single monitor see the most recently shared screen. Participants can select View Options to change the screen they are viewing.
- Participants using the Zoom mobile app see the first shared screen. They cannot change the screen they are viewing.
As the host, you can choose to switch to the option One participant can share at a time for any portion of the meeting.
Sharing your screens or videos on Zoom - Zoom Help Center
Sharing slides as a Virtual Background – Zoom Help Center
Sharing multiple screens simultaneously – Zoom Help Center
Controlling slides shared by another participant