Share your screen, desktop, or other content during a meeting, even while your video is on. The host can allow mutliple participants to screen share at the same time.
- The host can set default options to disable participants' ability to share or annotate on shared screens in their account Meeting Settings, or on a per-meeting basis during the live meeting using the Security icon on the meeting toolbar.
- The host can give slide control to other participants by using the Slide Control icon on the meeting toolbar.
- Start sharing after you have joined the meeting, or launch a meeting with shared screens already open.
The Share Screen button is located on the meeting toolbar, click to begin the process. The ^ icon opens a selection of who can share.
Basic and Advanced Screen Share Options:
Basic
Share your entire desktop, specific application windows, whiteboard, or iPhone/iPad screen. When using two monitors they are identified as Screen 1 or Screen 2, only the content that is open on the selected screen will be shared.
Advanced
- Slides/PowerPoint as a Virtual Background: Allows you to utilize a slideshow presentation as your virtual background.
- Portion of a Screen: Allows you to share a portion of your screen represented by a green border. The borders can be adjusted to show more or less of the image.
- Computer Audio: Share audio from the computer without sharing screens.
- Video: Share video content from your local device with the built-in video player. Sharing your video with the built-in player, instead of as part of a shared screen or application, improves the quality of shared videos, providing a smoother and more stable viewing experience for your viewers.
- Content from 2nd Camera: Share a secondary camera connected to your computer; for example, a document camera or the integrated camera on your laptop.
Additional options are found at the bottom of the Share Screen window:
- Share Sound: Share sound in a video along with the shared video. If you check this option, any sound played by your computer will be shared in the meeting.
- Optimize for video clip: Check this if you will be sharing a video clip in full-screen mode. Do not check this otherwise, as it may cause the shared screen to be blurry. This should be enabled/disabled before and after the video you wish to play.
- Share to breakout rooms: Allows the host or co-host to share their screen from the main session directly into all open breakout rooms.
When you have clicked on the Share button on the bottom right of the Share Screen window, the sharing process is started. Once 80% of devices acknowledge receiving the shared screen, you will see a notification banner stating "Participants can now see your screen".
A screen share preview is available when you hover over You are screen sharing, then click the drop-down arrow to view the screen shared with your participants.
Annotation on Shared Screen
Annotation tools are available when Share Screen is launched. When sharing a Desktop/application, select Annotate on the menu to open the toolbar.
To enable this setting in your account, go to Settings > Meeting > In Meeting (Basic) > Allow host and participants to use annotation tools to add information to shared screens
Slide Control
A presenter in a meeting or webinar can give slide control to one or more participants to control the progression of slides for the presenter. Available in Microsoft PowerPoint, Office 365 PowerPoint, Google Slides, and Keynote.
To enable the setting in your account, go to Settings > Meeting > In Meeting (Basic) > Slide Control
Assign Slide Control
- Start a meeting or webinar.
- Begin sharing a Keynote, PowerPoint, or Google Slides presentation.
- On the sharing toolbar, click Slide Control. Note: This option will only be available when you are in presentation mode.
- Select one or more participants you wish to give slide control. The slide control button will update with the number of participants with slide control next to the icon.
After you’ve assigned slide control to a participant, they will retain slide control for the duration of this current session, even if you stop and start sharing again (version 5.13.0 and higher). The slide controls will disappear if you exit presentation mode, but they will re-appear when you begin presenting again. You can revoke an individual’s access by clicking their name in the list, or revoke all access by clicking the Stop Slide Control button or stopping sharing completely.
Share Multiple Screens Simultaneously
The setting to allow multiple screens to be shared simultaneously can be useful for a real-time comparison of documents or other materials by participants. This feature can either be enabled in the Zoom web portal before a meeting or webinar (on version 5.11.0 or higher) or enabled during a meeting by the host.
Remote Support must be disabled for the host before the option appears as described in this article.
To enable the setting in your account, go to Settings > Meeting > In Meeting (Basic) > Screen Sharing > Under How many participants can share at the same time? choose Multiple participants can share simultaneously (dual monitors recommended). To make full use of the feature, in the desktop app update the Settings > General > enable Use dual monitors.
Or enable the setting per live meeting:
- Start your Zoom meeting as the host.
- To the right of the Share Screen button, click the upward arrow and then select Multiple participants can share simultaneously.
Note: Participants using the Zoom mobile app can only share if no one else is sharing.
Share screens simultaneously during meeting
Any participant (including the host) using the Zoom desktop client can click Share Screen to begin sharing. Even if someone is already sharing a screen, another participant can begin sharing.
Depending on their setup, participants will see the following:
- Participants using dual monitors can see the two most recently shared screens on each monitor.
- Participants using a single monitor see the most recently shared screen. Participants can select View Options to change the screen they are viewing.
As the host, you can choose to switch to the option One participant can share at a time for any portion of the meeting.
Learn more:
Sharing your screens or videos on Zoom - Zoom Help Center
Sharing slides as a Virtual Background – Zoom Help Center
Sharing multiple screens simultaneously – Zoom Help Center
Controlling slides shared by another participant - Zoom Help Center
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