Share Screens and Videos

Share your entire screen or specific programs from your desktop, tablet, or mobile devices*.  

• The host and attendees have access to share screens.
• The host can disable attendee access to the annotation tools.
• Start sharing after you have joined the meeting.
• Or, launch a meeting with shared screens already open.
  *Sharing from an iOS and Android mobile devices are at the end of this article.

 Windows | Mac

Share Screens While in a Meeting

The Share Screen button is located on the meeting tool bar.

1. Click the ^ to open the 'Advanced Sharing Options...'

2. Choose who can share.

   

 
3. Close the dialogue box, click on the Share button to begin the sharing process.

4. Choose to the content you want to share:
       a. 'Screen' allows you to navigate to any program on location on the computer. In 
            example the host has two monitors, identified as Screen 1 and Screen 2. Shared
            screens are easily identified by the framed green border.
       b. 'Whiteboard' is a blank screen to use the annotation tools for typing or drawing.
       c. Any open application will appear as a choice, if a specific application is selected
           nothing else will be shared with the attendees unless a new share is selected.

5. Check to 'Share computer sound' at the bottom of the page when sharing locally stored
    video clips with audio, or from a website such as YouTube. 

       

When sharing starts, a green border frames the shared area to easily identify what attendees are viewing. A new menu bar appears at the top of the screen with sharing options, and access to basic meeting options.

 

Annotations

Annotation tools are available when Share Screen is launched.

• When sharing a Desktop /application, select 'Annotate' on the menu to open the tool bar.
• When sharing a 'Whiteboard', the annotation tools automatically appear.
• 'Save' snapshots the screens with annotations, and stores in the default meeting folder.

 

 

Participant Annotations

When enabled, particpants can annotate on shared screens by clicking the 'View Options' menu then click 'Annotate'.

Disable Participant Annotations

The host has the option to prevent participant annotations on any shared screens. While in the sharing mode, click the 'More' menu then select 'Disable participants annotation'.

Share Screens on a iOS Device

On iOS, you can Share Screens - requires iOS 11 or later and Zoom version 4.1.18611.1228 or higher. 

• Photos
• iCloud Drive
• Box
• Dropbox
• Google Drive
• Microsoft OneDrive for Business
• Microsoft OneDrive
• Website URLs
• Bookmark
• Whiteboard - iPad only

Note that some of these options can be disabled in your Account settings.

Sharing content

1. Tap Share Content in the meeting controls.
   
2. Tap the type of content that you want to share.
   
3. For example, if you select Google Drive, this will bring up a series of documents that can be shared. Select the document you want to share and then Share in the top right corner.
   
4. The content is now shared into the meeting.

Note: You cannot annotate when sharing your entire screen into the meeting via iOS device. 

Share Screens on an Android Device 

On Android, you can share content or your screen. 

Note:

• Some of these options can be disabled in your account settings. 
• Device audio will not be shared. For example, if you are playing a video on your device and share your screen, the video's audio will not be shared.
• Screen sharing requires Android 5.0 or above

Sharing content

1. Tap Share in the meeting controls.
   
2. Tap the type of content that you want to share.
   
3. Tap one of the following options.
   • Photos: Share a photo from your file manager or photo apps (e.g. Google Photos). Depending on the apps installed on your Android device, you may see different share options.
   • Documents: Select a locally stored PDF or image to share it.
   • Box, Dropbox, Google Drive, Microsoft OneDrive, or Microsoft OneDrive for Business: Select a file to share from the selected file sharing service. You will need to grant Zoom access to your account. Only PDFs and images are supported.
   • Website URL: Enter a URL to open a browser and share the website.
   • Bookmarks: Share bookmarks stored in the Zoom app.
   • Share Whiteboard: Share a whiteboard you can annotate on.

Sharing your screen

You can share your entire screen including any application on your Android device. Sharing your entire requires Android 5.0 or higher.

1. Tap Share in the meeting controls.
2. Tap Screen.
3. Tap Start Now.
   
4. The screen share will start and Zoom will continue to run in the background. You can now chose the app that you would like to share.
   
5. At the bottom of your screen, tap Annotate to open the annotation tools or tap Stop Share to stop sharing and go back to meeting controls.