Conference Call Meetings

Host or join a conference call meeting from your telephone without a computer when the appropriate meeting settings are established.
Note: This feature only applies when you Schedule a Meeting. It does not apply when scheduling a webinar.

• Hosts and participants connect to the conference call from a landline or mobile phone.
• Recording playback is available in host account within minutes after the call ends.
• Download or share the Audio only (M4A file).
• Audio Transcript provides a text file of the conversation; option to download the file.
• The Dial number is a toll call; toll charges can be avoided by joining the call from a computer or the Zoom mobile app (data rates may apply based on your provider plan).
• Sign into your account on the website portal, update settings prior to scheduling a call.

Meeting Settings:

• Disabling Join Before Host will allow you to join with Host privileges, with the option to enable this setting on a per meeting basis when scheduling the meeting.
• Enabling Join Before Host will enable this setting as a default to allow participants to join early or in your absence; you will not be recognized as the Host and will have no access to the host features described later in this article.   
• You will need to locate the Host Key at the bottom of the Profile page; this will be needed when calling the conference line.     

Recording Settings:

• Enable Cloud recording, check Audio transcript if a text file of the call is required.
• Enable Automatic recording, check Record in the cloud, and Host can pause/stop recording in the cloud.
  

Schedule a TechConnect Zoom Conference Call

1. Navigate to Meetings on the left side of the screen.
2. Schedule a Meeting, then enter the meeting details
3. In the Audio section, select either Telephone or Both
4. In Meeting Options enable or disable preferred functions for this call.
5. Click Save at the bottom of the page.

The screen returns with the final details.

Invite attendees using the options:

• Add to a calendar when invitees are in the same calendar system.
• Copy the Invitation and email to attendees.
• Dial number and Meeting ID is all that is required to join the conference line.
• Link allows attendees to join the call using a computer as well as phone. 

   

On the Meeting Date

Dial into the conference line number, enter the Meeting ID and enter the Host key at the prompt.

Host Controls using the phone keypad:

    *4 end call
    *5 lock call
    *6 mute/unmute self
    *7 start/stop recording
    *# hear number of participants
     99 mute/unmute all participants

Recording Files

• Navigate to Recordings on the left of the page.
• Click the Share button to copy the link and select access permissions to the files.
• Click on the Topic to download selected files, as well as copy the shareable link.
• Files include Audio transcript which can be downloaded.