Webinar Scheduling

A Webinar license is required to schedule an event. Contact [e-mail] to purchase a license. 

Schedule Webinar

Log into the website portal at https://www.conferzoom.org/. 

1. Navigate to Webinars on the left.
2. Click Schedule a Webinar.
3. Enter the required details considering the webinar options below (your account may have additional options):
   • Recurring allows for scheduling multiple dates, with the same link for each date.
   • Registration is optional, and offers options for registration.
   • Webinar passcode is an option to require a password when attendees join.
   • Webinar Options (some options available based on your account settings)
     • Q&A allows attendees to enter questions and up-vote previously posted questions; only the Host, Co-Host, or Panelists can respond to the questions.
     • Enable Practice Session allows presenters to prepare while attendees are in a holding area before the presentation is Broadcast.
     • Enable Host control of panelist appearance allows hosts to customize what attendees see by uploading a wallpaper behind the video tiles, setting the virtual background for all panelists, and providing digital name tags for panelists (more information here Using Webinar Session Branding).
     • Request permission to unmute panelists
     • Automatically record webinar in the cloud will start the recording immediately when the webinar starts, or if in a Practice Session, recording will begin when the Start button is clicked to bring in the Participants.  
     • Approve or block entry for users from specific countries/regions.   
   • Alternative Hosts must have a TechConnect Zoom account, and can be added when scheduling the Webinar, or by editing the Webinar. An Alternative Host becomes a Co-Host when joining the live Webinar and appears in the Panelists list of the webinar details. 
   • Interpretation Select interpretation language options; see the support article for additional information.
4. Click the Schedule button. The screen returns with additional options at the bottom.
5. Select each tab to edit the additional webinar options: 

 

• Invitations: Invitations Panelists, copy attendee invitation, and select registration options.  
• Email Settings: Enable automated reminders and follow-up emails to all panelists and registrants at specific time intervals.
• Branding: Customize session branding and logos. 
• Polls/Quizzes: Create polls and/or quizzes.
• Survey: Create a new survey or use a 3rd party survey program.
• Q&A: Select Q&A permissions for attendees to ask questions and read answers.  Q&A does not allow participants to interact with each other. (The host can select Chat options once the Webinar is live.)
• More: Lists services supported for Live Streaming or a configure a custom streaming service.  
  Edit More Options to remind users to watch the live stream when the Webinar has reached capacity.

https://support.zoom.us/hc/en-us/articles/204619235-Scheduling-a-webinar-without-registration
https://support.zoom.us/hc/en-us/articles/204619915-Scheduling-a-webinar-with-registration
https://support.zoom.us/hc/en-us/articles/216354763-Scheduling-a-recurring-webinar https://support.zoom.us/hc/en-us/articles/115001079746-Webinar-templates