Webinar Scheduling

A Webinar license is required to schedule an event. Contact [e-mail] to purchase a license. 

Webinar Scheduling

Log into the website portal at https://www.conferzoom.org/. 

1. Navigate to Webinars on the left.
2. Click Schedule a Webinar.
3. Enter the required details considering the options below. 

Webinar Settings

• Recurring allows for scheduling multiple dates, with the same link for each date.
• Registration is optional, and offers options for registration.
• Require panelists to authenticate to join Panelists will need to sign into the Zoom account that was invited to the webinar.
• Webinar passcode is an option to require a password when attendees join.
• Webinar Options
  • Q&A allows attendees to enter questions and up-vote previously posted questions; only the Host, Co-Host, or Panelists can respond to the questions.
  • Enable Practice Session allows presenters to prepare while attendees are in a holding area before the presentation is Broadcast.
  • Enable Host control of panelist appearance allows hosts to customize what attendees see by uploading a wallpaper behind the video tiles, setting the virtual background for all panelists, and providing digital name tags for panelists (more information here Using Webinar Session Branding).
  • Record the Webinar automatically will start the recording immediately when the webinar starts, or if in a Practice Session, recording will begin when the Start button is clicked to bring in the Participants.  
  • Approve or block entry for users from specific countries/regions.   
• Alternative Hosts can be added when scheduling the Webinar, or by editing the Webinar.
  An Alternative Host becomes a Co-Host when joining the live Webinar, and appears in the
  Panelists list of the webinar details.
• Interpretation Select interpretation languages. Select output channels below. You can assign interpreters at any time.

When done, click the Schedule button.  The screen returns with additional options at the bottom; select each tab to edit the options: 

 More setup options appear at the bottom of the screen, with selectable tabs offering multiple features. 

• Invitations: Invitations Panelists, copy attendee invitation, and select registration options.  
• Email Settings: Enable automated reminders and follow-up emails to all panelists and registrants at specific time intervals.
• Branding: Customize session branding and logos. 
• Polls/Quizzes: Create polls and/or quizzes.
• Survey: Create a new survey or use a 3rd party survey program.
• Q&A: Select Q&A permissions for attendees to ask questions and read answers.  Q&A does not allow participants to interact with each other. (The host can select Chat options once the Webinar is live.)
• More: Lists services supported for Live Streaming or a configure acustom streaming service.  
  Edit More Options to remind users to watch the live stream when the Webinar has reached capacity.

https://support.zoom.us/hc/en-us/articles/204619235-Scheduling-a-webinar-without-registration
https://support.zoom.us/hc/en-us/articles/204619915-Scheduling-a-webinar-with-registration
https://support.zoom.us/hc/en-us/articles/216354763-Scheduling-a-recurring-webinar https://support.zoom.us/hc/en-us/articles/115001079746-Webinar-templates