Appointment Booking

Appointment Booking allows an instructor to offer online office hour appointments or private meetings using ConferZoom. 

The instructor can offer open slots for designated time periods, each open slot appears in yellow, and allows for just one reservation. Students can reserve an available appointment; booked appointment slts appear in green with the word 'Taken'. Only the teacher will know who has booked the appointment.

Upcoming appointments will appear in the left-hand column. Instructors can also use the calendar to scroll through their online appointments, and click on scheduled appointments for more information.

Expert Tip for Teachers:

• Blocks scheduled by the teacher are available for all the courses that the teacher has in Canvas. This allows the teacher to effectively manage office hours across various courses. The appointments slots cannot be hidden from another course (where you are a teacher).
• The Appointment Booking module can be used for office hours, tutoring, counselling and other private meeting options.
• If an appointment session is recorded, the recording will not appear in Event Recordings.  Only the instructor can access the recording through their ConferZoom account.

Offer Appointments

1. Click on the Appointment Booking tab. (This example is in the Agenda view)

2. Click Offer Slots.

3.  Select your preferences for appointments including frequency, days, dates, times, duration,
     and if you want a break between appointments.
                                                               

4.  The block of available time slots are in yellow, the slot that a student reserves is in green.
     Click on the green block to display the student information including the name of the student
     and the reason for the appointment. Upcoming appointments will be listed in the left-hand 
     column.  (This example is while in the Day view.)

5. Students will see the teacher's available slots displayed in yellow.
    The steps for students to reserve an appointment:  
    - Go to the 'Appointment Booking' tab
    - Click on the 'MyAppointments' drop-down menu and choose the teacher.
    - Click a time slot (yellow box) to reserve an offered appointment, and complete the
       information field. 
    - Reserved appointments appear in green, and will not display to the student who has reserved
      the time.  

    Note: The 'Student View' will not display the appointment calendar that the student
    views.  Because you have many students in your course, you can't see every student's
    personal 'MyAppointments'.  As long as the appointments slots you offered are visible on
    the teacher side, you can be assured the students all see the offered slots!