Connecting to a Session - Host, Substitute Teachers, and TA's

The ConferZoom integration allows an instructor to schedule web conferencing events from within the learning management system. Scheduled events will appear on the 'Event Calendar' page, allowing instructors and students to connect to upcoming sessions. 

Connecting to a Session

On the Event Calendar page the 'Host' button will appear 15 minutes prior to the start time, and also appear under 'Event happening now'.  Or, from the view, expand the event name and click 'Host'.  Events scheduled to start in more than 15 minutes from now will have a 'Prepare' button.  Click 'Prepare' to connect to the session early, any content you set up for the session will appear as long as you remain in the session.

Note: The student 'Join' button to connect will appear  15 minutes prior to the scheduled start time.

Substitute Teacher or TA

Any instructor or TA who is enrolled in a course can host the ConferZoom class; the scheduled sessions will appear in each instructors or TA's Canvas account.  Other instructors or TA's in the course do require a TechConnect Zoom account.  

In the example below, the button 'Substitute (as host)' appears  15 minutes prior to the scheduled start time.  When 'Substitute (as host)' is selected, the instructor or TA teaching that day will assume the role of the scheduling host and name.  The substitute can choose 'Rename' by hovering over the host name and enter their preferred name.   

          

         

'Prepare (as host)' appears prior to the 15 minute start. While in the 'Prepare' state the host can enter the room, any work done in the room is not retained once the session is ended.  Instructors or TA's can enter the room prior to the start time to get ready for the session, and remain in the room until the class starts.